Describe the instruction
Explain why the instructor is visiting, which aircraft are involved and who will receive training. Include solo supervision, endorsements and any additional teaching duties. Club permission, pilot acceptance and the instructor’s own protection need separate review.
Check club and instructor policies
Review the club’s accepted pilots and instruction uses. Ask the instructor’s insurance contact about the actual assignment. A certificate or approval to fly does not by itself establish every party’s coverage or settle whether club membership is needed.
Review responsibilities and promises
Send the teaching agreement and any aircraft-damage or deductible obligations for review. Identify who supervises, who controls the aircraft and what the instructor promises. Keep the offered policy terms alongside those responsibilities.
Give dispatch a clear record
Record the aircraft, dates, instructor and accepted conditions. Review a lesson that expands to another aircraft or activity. Keep training records and reporting instructions, including questions that may arise after the visit ends.
Prepare the BWI review
Bring the proposed training, club policy, instructor details and agreements. Ask which changes or endorsements are required. Confirm the accepted arrangements before instruction begins.
A practical review example
For example, a weekend instrument lesson may expand to a different club aircraft. Identify the new aircraft and the instructor’s role before assuming the original acceptance applies. Keep the club’s permission, policy conditions and the instructor’s separate insurance review together. An informal agreement between a member and instructor may leave the club’s requirements unanswered.
Keep the comparison record
- Record the parties and interests being reviewed.
- Keep the same values and activities in each proposal.
- List exclusions, conditions and unresolved requests.
- Retain the final confirmation and policy documents.
Contact BWI for an aviation insurance review using your current documents and proposed operation.
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